Lands Clerk

POSITION:                           LANDS CLERK

HOUR OF WORK:              FULL-TIME, PERMANENT (35 HRS/WEEK)

REPORTS TO:                     LANDS MANAGER

WAGE RANGE:                  $25 - $30 per hour

POSITION SUMMARY: Under the general direction of the Lands Manager, the Lands Clerk provides administrative support, and other planning assistance for land use, lease management, land management and protection, and associated services for the Tsawout First Nation Lands Department.

The Lands Clerk is responsible for clerical matters related to Tsawout First Nation Lands Department.  This includes coordinating all filing and organization of completed water and land referrals documentation, land development applications, as well as providing technical and administrative support for Lands Department. Direction is provided by the Lands Manager in collaboration with the Tsawout Nation Land Management Committee.

KEY ACCOUNTABILITIES

1. Supports the Lands Manager and Lands Department in all clerical duties of the Lands Department. This includes but is not limited to:
2. Preparation of Lands Committee meetings (contacting members, distributing meeting packages, taking meeting minutes, preparing honorariums),
3. Filing for the Lands Department,
4. Preparing various letters for the Department,
5. Responding to general enquiries from the public,
6. Assists in the preparation of the Department’s community newsletter reports,
7. Provides support to the Lands Manager on Lease Management duties,
8. Performs other related duties for the Lands Department and Lands Committee,
9. Receives telephone calls, provides correspondence as required; assists and directs public to appropriate land management resources such as providing information regarding Tsawout First Nation land management laws, policies and procedures.
10. Provides support to the Lands Department in the planning and preparation of community meetings and community presentations.
11. Reviews and prepares forms assuring accuracy with established policies and procedures.
12. Types and edits general correspondence, memos, forms and reports using word processing software; proofreads documents for correct use of grammar, spelling, punctuation and document format.
13. Operates photocopier; makes and distributes copies of documents as directed; transmits information or documents to community members using computer, mail or email correspondence.
14. Maintains office files and department database; retrieves information from files for the Lands Manager; removes outdated file materials, as needed.
15. Prepares weekly purchase orders for Lands Department staff as required;

KEY QUALIFICATIONS AND ATTRIBUTES

• Ability to communicate clearly and effectively, both orally and in writing with Tsawout First Nation staff members, Tsawout community members, all levels of government and the general public.
• Ability to interpret, and apply Tsawout First Nation policies, regulations and procedures related to the land management and planning.
• Ability to execute effective customer service when interacting with the community members and the general public.
• General knowledge/ability to file accurately and track records in order to facilitate efficient retrieval.
• Ability to use various computer applications to enter and retrieve data and edit a variety of correspondence, documents and reports.
• Ability to type at a reasonable rate of speed with a high degree of accuracy in typing and proofreading.
• Ability to research, analyze and interpret data.
• Knowledge of basic planning and development process terms and codes; land use planning principles is an asset.
• Excellent verbal and written communication skills including a strong ability in report writing and proposal writing;
• Excellent organizational skills and attention to detail;
• Ability to work independently with minimal supervision as well as be a cooperative and contributing member in a team environment;
• Knowledge of and experience using Microsoft Office (Word, Outlook, Access & Excel) and proficient data management skills.
• Must be capable of working flexible hours inclusive of evenings when required;
• Knowledge and understanding of the Tsawout Nation’s culture, history, reserve lands and traditional territory an asset.

WORKING ENVIRONMENT / OTHER

• Office;
• Occasional travel to attend meetings and conferences;
• Evening and weekend work as required.
• Professional development funding $1,500/year

Personal Attributes

The Lands Clerk maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality

Our Benefits package includes:

• Medical insurance
• Dental insurance
• Vision insurance
• Long-term disability insurance
• Life insurance

Preference may be given to qualified individuals of First Nation Ancestry.

Apply now and join our team!