POSITION:                           INTERIM EDUCATION SUPPORT SERVICES MANAGER
HOUR OF WORK:                 6 MONTHS INTERIM, FULL-TIME (35 HRS/WEEK)
REPORTS TO:                      CEO and COO
WAGE RANGE:                    $45.00 to $50.00 per Hour                                          
 
POSITION SUMMARY: The Interim Education Support Services Manager will be accountable to the CEO/COO and will carry responsibility for the operation and management of all services that fall under the Education Support Services of Tsawout First Nation.  This includes the Childcare Centre, the Learning House After-School program, the Head Start program and student services.
The position requires operational and planning oversight of all education support services, delivery of strategies, managing the department’s finances and human resources.
KEY ACCOUNTABILITIES:
Relationship with Community, Leadership and Band Administration

Provides recommendations to the CEO/COO on matters pertaining to the short- and long-term education service needs of the Nation.
Community Engagement: maintains regular lines of communication with the community to keep community members aware of changes in the education system and their means of access to education resources and supports.
Supports and develops parental engagement with the education process to early learning and school aged services and programs.
Ensures that the education services are responsive to changing circumstances in the community and provides advocacy for community members.
Regularly organizes community surveys to remain aware of the community’s educational needs and to obtain feedback about the level of satisfaction with the education support services being provided. Responds to complaints and resolves conflict, making appropriate referrals to other members of management when necessary.
Prepares reports to the CEO/COO as required on a regular basis. Maintains awareness of relevant changes related to the funding and governance education programs and services for community partners.
Carries out other duties essential to the position as directed by the CEO/COO.
Departmental Organization and Staff Management

Leads by example, demonstrating fairness in leadership, a respectful attitude, personal integrity, nonviolent communication, and sound role-modeling.
Ability to resolve conflict between members of a diverse group of education staff, departments and community members.
Ensures proper training and staff discipline, completing annual performance evaluations while promoting staff professional development and resolution of labour issues. Clearly communicates expectations for performance and productivity for all categories of education staff.
Ensures that new staff receive proper orientation, and that all staff are aware of their role in the education and training process for the department. Ensures that client safety and risk management standards are maintained at all times.
EXTERNAL PARTNERSHIPS AND NEW FUNDING:

Proactively seeks new funding sources for education services by participating in and encouraging proposal writing. Develops long-term relationships/partnerships with relevant stakeholders and resources such as higher institutions of learning and training institutes.
Participates in bridge-building activities with personnel within the local public and Tribal School systems.
National Child Benefit Reinvestment Program (NCBR)

Prepare application, annual budget and annual report for the NCBR funding allocation.
Summer Student Funding

First Nations Education Steering Committee (FNESC) for summer program funding.
Plan, budget and follow guidelines and criteria according to funder guidelines.
Create job postings and descriptions for summer student employment opportunities.
Coordinate screening and interview panel for summer students.
Provide orientation and training to new summer recruits.
Prepare and submit final reports to all summer student funders.
Committee Representation (as it related to position/duties)

Participates and represent the Nation on all applicable committees, boards and entities designated by the CEO/COO on behalf of SȾÁUTW̱ education.
Conflict Resolution and Advocacy

Advocate and problem solve on behalf of clients, students and community members regarding concerns, funding, assistance in seeking alternate funding sources.
Other forms of advocacy may include, conflict resolution,
Refer clients, students and community members to appropriate agencies as necessary.
EDUCATION AND EXPERIENCE:

Early Childhood Education Diploma or degree
Strong Management skills with minimum 4 years’ experience managing staff, budgets, educational programs and curriculum development
Registered member in good standing with the College of Early Childhood Education
Current First Aid/CPR certificate
Vulnerable Sector Criminal Record Check is required as a condition of employment
Knowledge of Child Care and Early Years Act and licensing and legislative compliance
Experience working with infant to junior children
Solid understanding of child development
Demonstrates ability to maintain an effective work relationship with families, colleagues, service providers, community members and regulatory program advisors
Excellent oral, written communication skills and technical (computer) skills
Exceptional interpersonal skills
Proven ability to work closely with other team members
Sensitivity and respect for individual and cultural differences
Knowledge of First Nations Culture and Language would be an asset
Knowledge of community considered an asset
Adequate energy level and ability to meet the physical demands of the job
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the W̱SÁNEĆ culture and SENĆOŦEN language is required.
Personal Attributes
The Interim Education Support Services Manager maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
Preference may be given to qualified individuals of First Nation Ancestry.
Apply now and join our team!

POSITION:                  LEARNING HOUSE SUPERVISOR
HOUR OF WORK:       FULL-TIME, (35 HRS/WEEK)
REPORTS TO:            EDUCATION MANAGER
WAGE:                        $30/hour
 
POSITION SUMMARY: The Learning House Supervisor reports to the Education Support Services (ESS) Manager and oversees the Learning House (LH) Programs for the SȾÁUTW̱ First Nation. This is a full-time position, and the incumbent oversees the Education Assistants, Cultural Worker, Summer Staff, practicum students and volunteers who work with and assist the Learning House.
Duties And Responsibilities

Design, operate and evaluate activities/initiatives according to the LH Program principles and guidelines (culture and language, education, health promotion, nutrition, social support and parent/family involvement).
Produce and maintain reports related to the LH Program activities.
Actively seek external funding and donations to support the LH Program, i.e., funding to assist with additional activities.
Coordinate student intake services.
Carry out public relations within the Tsawout community.
Foster, maintain and reinforce positive and professional relationships with external partners, including School District 63, WSANEC School Board, University of Victoria, Mary Manning Centre, Victoria Native Friendship Centre, and other community service organizations.
Accurately complete all LH Program related documentation (including services provided to children and families) in a timely manner and submit to the Education Manager.
Establish and maintain a file management system that includes a record of children and families involved in the LH Program.
Maintain regular contact with referral sources.
Serve as an advocate between community resources and Tsawout families.
Communicate with the community on the LH Program via public meetings, contributions to the community newsletter/other documents.
Supervise LH Program team (i.e., SENCOTEN Cultural/Language Instructor (s), Education Assistants, Cultural Worker, Summer Staff, practicum students and volunteers.
Report all cases of suspected child abuse/neglect per Tsawout policies. Provide follow-up (as deemed necessary) and maintain proper and accurate documentation.
Prepare, maintain and regularly report financial information (i.e., financial reports, program budgets) to the Education Manager; maintain current financial records.
Maintain strict confidentiality in performing all duties of this position and adhere to the Tsawout Standards of Conduct.
Education and Experience

Diploma or certificate in Early Childhood Education; and minimum of one year experience managing, directing and leading employees.
Valid Food Safe Level 1 certificate;
Valid Child Safe first aid and CPR certificate.
Experience working with children aged 4 – 17 years an asset;
Clean criminal record check with Vulnerable Sector required;
Knowledge, Skills And Abilities

Ability to effectively plan, organize and implement LH Program activities.
Excellent verbal and written skills. Make clear, compelling and well-organized presentations to individuals and groups, listen effectively and clarify information as needed or provide an appropriate response.
Good organizational and time management skills. Ability to organize, prioritize, and where applicable, delegate work activities to efficiently accomplish tasks and meet objectives.
Strong interpersonal skills, ability to establish and maintain effective and efficient working relationships with parents, staff and community agencies/representatives.
Possess a strong interest in children and families.
Excellent ability to prepare and administer a program budget.
Strong supervisory and leadership skills.
Knowledge of Tsawout cultural protocols/traditional practices is desirable.
Strong research and analytical skills.
Knowledge of Tsawout policies and procedures is desirable.
Knowledge of procedures and processes required to perform a job or role; handle matters of confidential nature.
Knowledge of pertinent local, provincial and federal policies, laws and standards related to the LH Program.
Ongoing development and refinement of LH Program related policies and procedures.
Demonstrated computer skills, preferably MS Office (i.e., Word, Excel and email) to enter, manipulate and retrieve data, and create spreadsheets and reports.
Personal Attributes
The Learning House Supervisor maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical Insurance
Dental Insurance
Vision Insurance
Long-term Disability Insurance
Life Insurance
Please submit cover letter, resume with salary expectations, and 3 references.
Apply now and join our team!

POSITION:                           HOUSING OUTREACH WORKER
HOUR OF WORK:              FULL-TIME, PERMANENT (35 HRS/WEEK)
REPORTS TO:                     HOUSING MANAGER
WAGE:                                  $28/hr to $32/hr
PURPOSE OF THE POSITION   
The Housing Outreach Worker’s role consists of liaising with tenants and community members to provide support, facilitation, and system navigation. The Housing Outreach Worker must be able to demonstrate the ability to apply culturally safe and competent care, including when working with Indigenous peoples.
The designate must maintain effective working relationships with other staff members, Chief and Council, community members and public.

DUTIES AND RESPONSIBILITIES

Organize and coordinate tenant seminar series geared towards rental property maintenance
Support tenant families with accessing community resources
Assist with onboarding new tenants, move-in and move-out logistics, and provide ongoing support in various social aspects
Assist property management with administrative tasks
Sound knowledge of current social issues such as poverty, homelessness, mental illness, addictions, domestic violence, child protection, etc
Ability to apply a high degree of discretion in establishing supportive, trusting relationships with tenants, while respecting the role and obligations of property management staff according to TFN internal policies
Experience with tenant-landlord relationships would be an asset
Experiencing working in an indigenous community would be an asset
Experience in supporting diverse populations that face multiple barriers to housing
Sound knowledge of community resources and methods of accessing social programming
EDUCATION AND EXPERIENCE

Completion of a diploma or certification program in community social service, community mental health, or other relevant discipline
Considerable experience in direct supportive counselling with diverse populations that face multiple barriers to successful housing
Or an equivalent combination of education, training, and experience acceptable to the employer

Experience developing a variety of written reports, policy and procedures, analyses, presentations and other documentation;
Experience developing, managing and controlling operating budgets;
Experience managing projects.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to create relationships with other indigenous housing service providers
Ability to responsibly enforce SȾÁUTW̱ Housing Policy
Ability to assist groups to develop and co-ordinate community activities and programs
Ability to build and maintain professional, confidential relationships with tenants
Experience/familiarity with First Nation housing
Ability to work effectively across organizational departments
Strong analytical, problem-solving, and time management skills
Strong awareness of cultural diversity
Strong skills in crisis intervention, mediation, and conflict resolution
Proficiency in MS Office applications (Word, Excel, PowerPoint) and basic computer systems
Other administrative duties as required by the Housing Manager or the designate
 
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the SȾÁUTW̱ culture is required.
Personal Attributes
The Housing Outreach maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
Preference may be given to qualified individuals of First Nation Ancestry.
Apply now and join our team!

POSITION:                  EDUCATION ASSISTANT
HOUR OF WORK:       PART-TIME, (15 HRS/WEEK)
REPORTS TO:            LEARNING HOUSE SUPERVISOR / EDUCATION MANAGER
WAGE:                        $22.00 per hour
 
POSITION SUMMARY: The Education Assistant is responsible for assisting students with their homework as well as initiating creative and engaging activities. Full time hours during spring and summer camps.
Duties And Responsibilities

Keeps all information regarding students and families in the strictest of confidence;
Assists students with homework, reading, writing, and math;
Assists in delivery of age appropriate play, personal development and care service which is responsive student needs;
Works with students, sometimes with challenging behaviour, to develop the skills needed to participate in other services, which were previously not seen as appropriate or from which they have been excluded;
Maintains the health and safety of all children through vigilant supervision and attention to environment at all times;
Models appropriate behaviour and language at all times;
Supports each child’s development including cultural, physical, intellectual, emotional and social needs;
Incorporates as much culturally appropriate activities into the program;
Delivers activities such as art/crafts, reading with the students, playing (indoor and outdoor);
Performs cleaning and sanitizing duties including toys, furniture, equipment, supplies, bathrooms and coat room as per the daily cleaning schedule;
Maintains a clean, safe and nurturing learning environment;
Performs general housekeeping duties such as laundry, snack preparation, cleaning after snack time, and supply organization;
Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;
Attends departmental and staff meetings and events as required;
Adheres to departmental policies and procedures, and all other policies, bylaws and laws adopted by Council as well as legislated policies;
Ensures that service quality standards are maintained and consistently delivered in all areas of responsibility;
Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
Presents a professional, positive and helpful attitude at all times;
Promotes a safe work place; ensures that all established safety procedures are followed;
Carries out other duties essential to the position as directed by the Education Manager.
 Education and Experience

Grade 12 graduation (Dogwood or BC Adult Graduation Diploma); ECE Certificate or diploma an asset, accepting students in current field of study.
Valid FoodSafe Level 1 certificate;
Possession of a valid WHMIS certificate;
Valid Child Safe first aid and CPR certificate;
Experience working with children aged 4 – 17 years an asset;
Vulnerable Sector Criminal Record Check is required as a condition of employment;
Knowledge, Skills And Abilities

Sound knowledge of children’s games and their rules;
Working knowledge of activities to enhance child development;
Advanced interpersonal and organizational skills and extremely detail-oriented;
Advanced verbal and written communication skills;
Ability to connect and build relationships with children in a positive way to encourage engagement and participation and have fun;
Ability to engage effectively with vulnerable or socially excluded individuals;
Ability to provide, obtain or follow clear, concise and accurate information orally and in writing;
Ability to establish and maintain respectful, cooperative and productive working relationships;
Ability to respond effectively to many types of situations, including crisis or conflict situations, and to react quickly with good judgment, discretion, diplomacy and tact;
Ability to work independently with limited direction, act on own initiative, and meet changing or concurrent deadlines;
Ability to deal effectively and efficiently with occasionally aggressive or demanding individuals to provide or obtain information to clarify or resolve issues;
Ability to following safe work procedures;
Strong work ethic including the ability to take initiative; to attend work on a regular and consistent basis, and to demonstrate a collaborative approach to problem solving.
Personal Attributes
The Education Assistant maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Apply now and join our team!

POSITION:                           WELLNESS COUNSELLOR
HOUR OF WORK:              FULL-TIME, PERMANENT (35 HRS/WEEK)
REPORTS TO:                     Wellness Director
WAGE:                                  $43.96 - $45.00/per hour
POSITION SUMMARY:
Reporting to the Wellness Director, the Counsellor is responsible for providing comprehensive mental health, addictions and trauma services for the SȾÁUTW̱ First Nation Community. The Counsellor assists individuals and groups of clients to identify, understand and overcome personal difficulties and achieve personal goals by providing direct, community-based, culturally sensitive mental health, addictions, and trauma counselling services at SȾÁUTW̱. 
DUTIES AND RESPONSIBILITIES

Develops and implement treatment plans for individuals and/or families from assessments utilizing a wide variety of interventions and treatment modalities.
Provide counselling services to clients with substance use issues, suffering from post traumatic stress, family violence and mental health issues.
Provide assessment, referral, participates in discharge planning and follow up counselling, following in-patient treatment for mental health/addictions-related hospitalization and residential treatment.
Provides community awareness and educational workshops/seminars on mental health/addictions issues.
Interprets client’s assessment results and assesses urgency and risk of harm to self or others, intervenes to reduce risk. Explains assessment results to client and others involved with the client such as family members and other service providers.
Completes intake, client case notes/records, treatment records, referral letters and other documentation as required in the format set out by the SȾÁUTW̱ First Nation Wellness Services.
Provides reports and case management notes to assist clients in understanding treatment protocols and/or treatment plans.
Participates in mental health/addictions program evaluation, data collection activities and other program design and delivery initiatives; evaluates therapeutic counselling and treatment outcomes to determine the best service for clients.
Participates actively in community interagency meetings regarding mental health/addiction issues.
Provides referrals to other agencies or services for further assessment, treatment and/or management.
EDUCATION AND EXPERIENCE

A graduate degree in counselling M.A/ M.Ed. or M.S.W or equivalent;
Professional counselling or mental health-related certification;
Minimum of three years of relevant counselling experience in the area of addictions, trauma and mental health is required;
Knowledge of child/adolescent and adult development, psychological/social/cognitive development;
Knowledge of family development and traditional and culturally informed family practices;
Knowledge of SȾÁUTW̱ First Nations cultural protocols/traditional practices is desirable;
Knowledge of different referral agencies/services available within British Columbia for those individuals who may require in-patient or alternative (i.e., psychiatric) assessment and care;
Knowledge of relevant legislation related to mental health, child/family services and an understanding of the Duty to Report;
Ability to maintain strict confidentiality in performing the duties of the Mental Health/Addictions/Trauma Counsellor. Must adhere to the SȾÁUTW̱ First Nation Standards of Conduct as well as his/her professional Code of Ethics;
May represent SȾÁUTW̱ First Nation externally in a manner that enhances Tsawout First Nation’s credibility and reputation.
KNOWLEDGE, SKILLS AND ABILITIES

Sound organizational skills and extremely detail-oriented;
Ability to exercise initiative and courtesy and to assess situations and recommend solutions;
Ability to work independently with limited direction, act on own initiative, set own priorities and meet tight or changing deadlines;
Ability to maintain strict confidentiality and to exercise sound judgment and discretion when dealing with sensitive issues;
Ability to foster and maintain positive working relationships with colleagues and external contacts;
Strong work ethic including the ability to take initiative; to attend work on a regular and consistent basis, and to demonstrate a collaborative approach to problem solving.
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the Tsawout culture is required.
Personal Attributes
The Wellness Counsellor maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
Preference may be given to qualified individuals of First Nation Ancestry.
Apply now and join our team!

POSITION:                           COMMUNITY HEALTH REPRESENTATIVE
HOUR OF WORK:              FULL-TIME, PERMANENT (35 HRS/WEEK)
REPORTS TO:                     HEALTH DIRECTOR
WAGE:                                  $25.00 per hour 
PROGRAM
The Health Department, in collaboration with the SȾÁUTW̱ First Nation (TFN) and broader community, is responsible for increasing the capacity and sustainability of the Department and enhancing engagement/ownership of the health of the TFN community. The Department develops and implements health programs that incorporate the traditions, values, and strengths of the Nation. The Health Department delivers a range of community health programs and health promotion services to the TFN community.
POSITION SUMMARY: The Community Health Representative is a member of the Building Healthy Community (BHC) Team, within the Health Department and provides support, education and advocacy of health and health care within the TFN.
DUTIES AND RESPONSIBILITIES

Assists with the promotion and coordination of the health services, clinics and functions;
Develops, implements, or facilitates health related workshops or information sessions for families;
Interacts with Nation employees, members, committees and working groups, other First Nation communities, the public, government agencies, other stakeholders and special interest groups;
Coordinates client and family travel outside the Capital Regional District;
Promotes healthy lifestyles including exercise, nutrition, and overall health and safety;
Keeps daily records of all services provided to clients on the AOS Software;
Promotes community health education and wellness clinics including bringing in speakers on various topics; and acts as a liaison for the specialty services for the community;
Transports community members to eligible medical appointments as required;
Acts as a liaison with the TFN community and liaises with internal and external health services to enhance services available to the community;
Coordinates cultural and traditional activities in the form of health promotion and prevention;
Arranges and takes community members on cultural, social, educational events and other field trips;
Provides transportation of clients as required;
Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;
Attends departmental meetings and events as required;
Participates in relevant training and workshops identified by the Director;
Ensures that service quality standards are maintained and consistently delivered in all areas of responsibility;
Develops effective working relationships with TFN members, stakeholders, and co-workers by assisting in the resolution of issues and complaints and refers them to the Director when required;
Exercises high degree of tact and diplomacy with the TFN Membership and all Nation contacts;
Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
Presents a professional, positive and helpful attitude at all times
Promotes a safe work place; ensures that all established safety procedures are followed;
Carries out other duties essential to the position as directed by the Director.
EDUCATION AND EXPERIENCE

Degree or diploma in, community development, or human services or related field, and
2 years related experience; or
Equivalent combination of education and experience;
Experience planning and promoting events;
Experience working with people from all age groups (e.g. babies – elderly);
Experience entering and extracting data using the AOS software an asset;
Vulnerable Sector Criminal Record Check is a condition of employment;
Valid standard first aid and CPR certificate;
Class 5 driver’s licence, reliable vehicle and a clean driver’s abstract is required;
 KNOWLEDGE, SKILLS AND ABILITIES

Advanced interpersonal and organizational skills and extremely detail-oriented;
Advanced verbal and written communication skills;
Ability to provide, obtain or follow clear, concise and accurate information orally and in writing (including spelling, grammar, context and structure);
Ability to establish and maintain respectful, cooperative and productive working relationships with a variety of individuals to complete work assignments;
Ability to work independently with limited direction, act on own initiative, set own priorities and meet tight, changing or concurrent deadlines;
Ability to maintain strict confidentiality and to exercise sound judgment and discretion when dealing with sensitive issues;
Ability to deal effectively and efficiently with occasionally aggressive or demanding individuals to provide or obtain information to clarify or resolve issues;
Ability to following safe work procedures;
Strong work ethic including the ability to take initiative; to attend work on a regular and consistent basis, and to demonstrate a collaborative approach to problem solving.
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the WSANEC culture is required.
Personal Attributes
The Community Health Representative maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
Preference may be given to qualified individuals of First Nation Ancestry.
Apply now and join our team!

POSITION:                           ADMINISTRATIVE ASSISTANT
HOUR OF WORK:                  PART-TIME, PERM., (20 hrs/week)
REPORTS TO:                       FISHERIES MANAGER/PRINCIPAL NEGOTIATOR
WAGE:                                  $25.00 to $30.00/hour
 
PROGRAM SUMMARY: The Fisheries Department is responsible for the stewardship of the Tsawout First Nation's (TFN) water resources and their habitat. The Department provides vital services for TFN including a productive and sustainable fishery, safe sources of seafood, the recovery and conservation of protected resources, and healthy ecosystems. The Department is key to the scientific understanding and management of not only the TFN’s fisheries, but also its waterways in general. By monitoring the health and population of the fish and other residents of the TFN territorial oceans, rivers, and lakes, the Department develops an understanding of the overall condition of those waters.
PURPOSE OF THE POSITION: The Administrative Assistant provides confidential administrative and clerical support for the Fisheries Manager/Principal Negotiator.
DUTIES AND RESPONSIBILITIES

Provides professional administrative and clerical support in accordance with the approved practices, policies, budgets, standards and guidelines including:
prepares and modifies documents including correspondence, reports, memos and
maintains electronic and hard copy filing
opens, sorts, scans, copies, emails, and distributes incoming/outgoing correspondence/documents.

Manages the scheduling, tracking and coordination of Fisheries Manager/Principal Negotiator
Assists with the development of administrative initiatives led by the Fisheries Manager/Principal Negotiator
Prioritizes and coordinates the timely and efficient flow of information from the Fisheries Manager, administration, staff and stakeholders.
Communicates and responds to routine requests or inquiries via telephone, email or in-
Requests, compiles and organizes correspondence and reports for signature by the Fisheries Manager/Principal Negotiator in order to meet deadlines.
Liaises with information technology and other contractors to address or follow-up on issues identified by the Fisheries Manager/Principal Negotiator.
Coordinates and communicates departmental meetings and events using shared calendar and other means of communication; books and sets up meeting rooms.
Prepares meeting agendas and compiles packages for departmental or project related meetings; and takes and distributes minutes for department meetings as well as action items within three (3) days of each meeting.
Ensures that copies of all meeting minutes are filed appropriately, keeping all minutes together in a file for future reference.
Prepares weekly purchase orders with supporting documents for the Fisheries Manager/Principal Negotiator
Maintains and secures electronic and paper files, records, manuals and other documents as prescribed by the Fisheries
Participates in relevant training and workshops identified by the Fisheries Manager/Principal Negotiator.
Attends departmental meetings and events as required.
Exercises high degree of tact and diplomacy with the TFN Membership and all Nation contacts.
Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues.
Presents a professional, positive and helpful attitude at all times.
Promotes a safe workplace; ensures that all established safety procedures are followed.
Carries out other duties essential to the position as directed by the Fisheries Manager/Principal Negotiator.
Minimal finances will be needed for monthly statements
EDUCATION AND EXPERIENCE

Grade 12 graduation (Dogwood or BC Adult Graduation Diploma);
Post-secondary diploma or certificate/training in business or office administration an asset.
Minimum of 1 years’ experience in general office responsibilities and procedures; or
An equivalent combination of education and experience.
Experience creating documents, spreadsheets, memos, messages etc. with Microsoft programs.
Experience maintaining records, filing and correspondence tracking, taking and transcribing minutes and drafting correspondence.
A Vulnerable Sector Criminal Record Check required as a condition of employment.
KNOWLEDGE, SKILLS, AND ABILITIES

Sound knowledge of routine office practices, systems and procedures; and of the proper form of business letters and business English.
Sound knowledge of word processing, spreadsheets, presentation and publisher using Microsoft Office.
Sound knowledge of creating formal minutes, and professional documents or
Sound organizational skills and extremely detail oriented.
Advanced verbal and written communication skills including the ability to provide, obtain or follow clear, concise and accurate information orally and in writing (including spelling, grammar, context and structure);
Ability to exercise initiative and courtesy and to assess situations and recommend solutions.
Ability to work independently with limited direction, act on own initiative, set own priorities and meet tight or changing deadlines;
Ability to maintain strict confidentiality and to exercise sound judgment and discretion when dealing with sensitive
Ability to foster and maintain positive working relationships with colleagues and external
Strong work ethic including the ability to take initiative; to attend work on a regular and consistent basis, and to demonstrate a collaborative approach to problem solving.
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the Tsawout culture is required.
Personal Attributes
The Administrative Assistant maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
Apply now and join our team!

POSITION:                           BUILDING MAINTENANCE WORKER
HOUR OF WORK:                  FULL-TIME, PERMANENT (35 HRS/WEEK)
REPORTS TO:                       PUBLIC WORKS MANAGER/JANITORIAL – MAINTENANCE COORDINATOR
WAGE:                                  $18.00 - $24.00/hour
 
PURPOSE OF THE POSITION   
This is a full-time with flexible hours position and primary responsibilities are to provide indoor janitorial, minor repairs and maintenance for all areas including all common areas, reception/lobby, classrooms, meeting rooms, offices, hallways, stairwells, gym and kitchen.  This position is also required to work flexible hours, including evenings and weekends to do set-up and tear-down for meetings/rentals. 
DUTIES AND RESPONSIBILITIES
Janitorial:

Mop floors, vacuum carpeted areas, dust furniture, and clean windows and windowsills.
Operate floor cleaner for gym.
Empty waste baskets, garbage cans, recycle and compost bins and deliver to outdoor bins.
Maintain entrance, lobby areas, including doors, handles and windows.
Clean and disinfect sinks, counters, floors, toilets and fixtures, and spot clean walls and partitions.
Replenish tissue, paper towels and soap dispensers.
Maintain storage areas and ensure proper storage of cleaning supplies.
Help maintain adequate supply of cleaning/janitorial supplies.
Work with other staff to deep clean as required, sometimes afterhours/weekends.
Indoor Maintenance:

Identify and address maintenance issues and minor repairs, i.e., light fixtures, wall sockets, etc.
Meeting room, gym/facility rentals or event set-up and tear-down requirements, and retrieve, set-up and return tables/chairs to storage.
Assist with moving office furniture/equipment.
KNOWLEDGE, SKILLS AND ABILITIES

Valid WHMIS Certificate (Workplace Hazardous Materials Information System) is required and Tsawout can provide the training.
Ability to identify and use the right tools and equipment for different tasks.
Ability to follow instructions and work independently with limited supervision.
Strong customer service and communication skills and ability to maintain positive working relationships.
Must be reliable, demonstrate sound work ethics and be proactive.
Physical demands include standing, walking, bending, heavy lifting, operate cleaning equipment, moving furniture and desks.
A Vulnerable Sector Criminal Record Check is a condition of employment.
Driver’s License is an asset.
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the SȾÁUTW̱ culture is required.
Personal Attributes
The Building Maintenance Worker maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
Preference may be given to qualified individuals of First Nation Ancestry.
Apply now and join our team!

POSITION:                                          HEAD START COORDINATOR
LENGTH OF EMPLOYMENT:                January 2025 to May 2026
HOUR OF WORK:                                FULL-TIME, (35 HRS/WEEK)
REPORTS TO:                                     EDUCATION MANAGER
WAGE:                                               $30/HOUR
 
PROGRAM SUMMARY: The Education Department is responsible for the services that are delivered through the Head Start, Learning House and SX̱EDJELI Childcare program.
We aim to develop comprehensive supports for students, parents and guardians in our community, all with the goal of improving the outcome of education. W̱SÁNEĆ culture and the SENĆOŦEN language are important components of all our programs.
 
POSITION SUMMARY: To develop, plan, coordinate and implement the required components of the Head Start program. This position plays an important role to promote the early childhood stages of growth and development of the preschool children within the SȾÁUTW̱ First Nation.
 
DUTIES AND RESPONSIBILITIES

Plans, develops, and supervises program components/curriculum and delivers program deliverables as required by the Education Manager;
Creates and coordinates the development of program goals, objectives, budgets and work plans;
Controls expenditures of the program within budget parameters;
Completes required funding reports;
Ensures monthly evaluations are conducted on various program activities and prepares monthly reports regarding program statistics;
Demonstrates appropriate and effective teaching strategies which will support the learning of children involved in the program;
Informs parents on program goals, objectives, programs and activities; and shares the vision, and educational philosophy of the program;
Monitors daily program attendance and maintains individual files and reports on each child;
Plans and implements activities/interventions for each family/child including referrals to specialized services;
Conducts home visits to build, strengthen and support relationships with children and their families;
Keeps records regarding access to provincial services and wait lists;
Facilitates and assists with the delivery of the SENĆOŦEN language and W̱SÁNEĆ cultural values.
Maintains a safe learning environment in the work area, fieldtrips or other school-sponsored activities;
Orders instructional equipment and supplies for classroom use and maintains an inventory when required;
Resolves conflict with program participants or parents;
Develops, implements, or facilitates education related workshops or information sessions for families;
Promotes community wellness and acts as a liaison for the specialty services for the community;
Executes human resource related initiatives for supervised staff including staff selection, setting strategies and objectives, prioritizing work, ensuring proper training, completing annual performance plans, encouraging employee professional development, discipline, and resolution of labour relations issues;
Monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;
Attends departmental meetings and events as required;
Participates in relevant training and workshops identified by the Education Manager to enhance program services;
Ensures that service quality standards are maintained and consistently delivered in all areas of responsibility;
Develops effective working relationships with clients, families and co-workers by assisting in the resolution of issues and complaints and refers them to the Education Manager when required;
Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
Presents a professional, positive and helpful attitude at all times when interacting with children, families, community and co-workers;
Promotes a safe work place; ensures that all established safety, sanitation and hygiene procedures are followed;
Carries out other duties essential to the position as directed by the Education Manager
 
EDUCATION AND EXPERIENCE

Diploma or certificate in Early Childhood Education; and
Minimum 3 years’ experience working in a daycare or other ECE environment;
Minimum of 1 years’ experience managing, directing and leading employees, and liaising with various regulatory agencies;
Experience developing, interpreting and monitoring budgets and statistics;
Experience planning and implementing programs and achieving outcomes;
Experience creating and preparing a variety of written reports, proposals, spreadsheets, presentations, replies to inquiries and other documentation in accordance with organization directives and/or regulatory guidelines;
Experience utilizing Strength-based client centered planning and home visitation theory and skills;
Clean criminal record check with Vulnerable Sector required;
Valid standard first aid and CPR certificate;
Valid Food Safe certificate is required;
Class 5 driver’s licence, reliable vehicle and a clean driver’s abstract is required.
 
OTHER FACTORS
Culture/Language
Respect for and working knowledge of the SȾÁUTW̱ culture is required.
 
Personal Attributes
The Head Start Coordinator maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality
 
Our Benefits package includes:

Medical insurance
Dental insurance
Vision insurance
Long-term disability insurance
Life insurance
 
Preference may be given to qualified individuals of First Nation Ancestry.
 
Apply now and join our team!