Finance Manager

POSITION:                           FINANCE MANAGER

HOUR OF WORK:                 FULL-TIME, PERMANENT (35 HRS/WEEK)

REPORTS TO:                      CHIEF FINANCIAL OFFICER (CFO)

WAGE RANGE:                    $95,000 - $120,000/year

PROGRAM

The Finance Division is guided by the Financial Administration Law (FAL) and its associated policies.  Tsawout First Nation is Certified under the FNFMB FMS Certification.  The Finance department is responsible for managing the day-to-day financial services to the Tsawout First Nation (TFN). The Finance Division will include expertise in financial planning, budgeting, monitoring and reporting service plan development, performance measures, financial policy and procedures management, financial systems support, debt management, payroll, and revenue and accounts receivable and payable.

POSITION SUMMARY: The Finance Manager provides leadership and expertise in the implementation and management of the financial planning policies and systems that guide the development, monitoring, control, and reporting of the Nation’s annual and long-term capital, operating and revenue budgets and forecasts. The Finance Manager is responsible for the management, integrity, reporting of all budget, expenditure, and revenue information so that the organization achieves its budget and targets.

DUTIES AND RESPONSIBILITIES

• Provides professional financial guidance and support in accordance with the approved practices, policies, budgets, standards and guidelines;
• Ensures the financial systems, policies, procedures, directions and internal controls are appropriately designed and operating effectively and in compliance with TFN’s Governance Policy;
• Administers and maintains all charts of accounts of the TFN;
• Prepares the draft annual budgets and, with advice and input from the Tax Administrator, and prepares any draft amendments to the component of the annual budget respecting the TFN’s local revenue account;
• Monitors compliance with agreements and funding arrangements and legal obligations entered into by the Nation, and with any policies, procedures and directions of the Council respecting the financial administration of the Nation.
• Creates and/or recommends procedures for the safeguarding of assets and for identifying and mitigating financial reporting and fraud risks.
• Develops and manages cash flow forecast and review bank statements to ensure sufficient working capital for day-to-day operations.
• Prepares monthly financial information, quarterly financial statements, and the draft annual financial statements required in the Governance Policy;
• Prepares or supervises the preparation of financial reports or other documentation required for distribution and presentation at Council meetings;
• Prepares the financial components of reports to the Council and of any short, medium and long-term plans, projections and priorities referred to in the Governance Policy;
• Monitors compliance with any agreements and funding arrangements entered into by the TFN;
• Administers and supervises the preparation and maintenance of financial records and the financial reporting systems;
• Administers and supervises the maintenance of the records of all receipts and expenditures of the TFN to facilitate the annual audit;
• Actively monitors compliance with the FAL, the Governance Policy, any other applicable First Nation law, applicable standards and any policies, procedures and directions of the TFN Council respecting the financial administration of TFN;
• Prepares or provides any documentation and financial information required by the TFN Council or the Finance and Audit Committee to discharge its responsibilities;
• Evaluates the financial systems of TFN and recommends improvements;
• Develops and recommends procedures for the safeguarding of assets and ensures approved procedures are followed;
• Develops and recommends procedures to the TFN Council for identifying and mitigating financial reporting and fraud risks and ensures approved procedures are followed;
• Ongoing review of financial services and department to ensure effectiveness and efficiencies;
• Ensures financial systems and procedures are harmonized and completes issue management in a timely manner;
• Manages payroll, accounts receivable and accounts payable processes and ensures reports are run as appropriate;
• Reviews legislative forms for accuracy and monitor changes in payroll-related data;
• Manages timely scheduling, tracking and coordination of financial events;
• Executes Finance Division human resource initiatives including staff selection, setting strategies and objectives, prioritizing work, ensuring proper training, completing annual performance plans, encouraging employee professional development, discipline, and resolution of labour relations issues;
• Monitors all financial activity for Tsawout First Nation;
• Oversees and backs up payroll, bank deposits, accounts receivable and payable processes as necessary;
• With the approval of the CFO the Finance Manager may assign the performance of any of the duties or functions of the Finance Manager to any officer, employee, contractor or agent of the TFN, but this assignment does not relieve the Finance Manager of the responsibility to ensure that these duties or functions are carried out properly;
• Carries out any other activities specified by the CFO that are not contrary to the FAL.

EDUCATION AND EXPERIENCE

• Post-secondary education in finance; and
• 5 years’ recent experience working in First Nation communities in a financial position; or
• An equivalent combination of education and experience.
• CPA, CMA, CGA, CA or CAFM designation and a member in good standing with the Chartered Professional Accountants of British Columbia;
• Minimum of 2 years’ experience managing, directing and leading employees;
• Adagio software experience;
• Experience in full cycle accounting including taxation and rate payer administration;
• Experience working with Chief and Council or a Board of Directors and experience compiling and interpreting data, budgets and statistical analysis;
• Experience researching, analyzing, interpreting, evaluating and developing solutions using complex data to produce recommendations to the Council/Board for policy development;
• Experience developing and preparing a variety of written reports, analysis, forecasting, presentations and other documentation in accordance with Council/Board directives or regulatory guidelines;
• Clean criminal record check;
• Valid class 5 BC driver’s license.

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of GAAP;
• Thorough knowledge of relevant legislation, regulations and acts pertaining to financial service delivery;
• Sound knowledge of principles and practices of budgeting and accounting in the not for profit sector;
• Sound knowledge of manual and automated financial accounting, reporting and control systems;
• Sound written and verbal communication skills and the ability to discuss issues in a language suitable to the audience;
• Advanced communication, strategic planning, and problem solving skills;
• Ability to apply research methods, statistical and cost analysis techniques, quantitative and qualitative analysis as applied to performance measures and forecasting;
• Ability to research, analyze and merge complex subject matter to summarize, identify issues and trends, and to generate recommendations in a language suitable to the audience;
• Ability to lead by example, demonstrating leadership, client service attitudes, integrity, creativity and enthusiasm in achieving results directly and through staff work teams;
• Ability to manage staff collaboratively, in a team environment, utilizing effective team-building, communication and management techniques;
• Ability to establish and maintain relationships; and collaborate effectively with internal and external stakeholders to develop, manage and evaluate programs/services considering client needs, service delivery interrelationships and service potential;
• Ability to plan, organize, and effectively manage a considerable workload with multiple priorities and demands and produce results within restrictive timelines;
• Ability to delegate responsibility and authority as appropriate;
• Ability to interpret CFO and Council direction and incorporate into operational policies and procedures;
• Ability to align divisional capacity with the TFN’s strategic goals and objectives;
• Ability to pay attention to detail and maintain a high level of accuracy;
• Ability to be flexible, and take initiative;
• Ability to work independently, exercise good judgment, and demonstrate diplomacy.
• Ability to interpret and monitor compliance with financial policies and procedures.
• Ability to accurately enter, retrieve and modify information from a variety of sources into a number of different computer programs.
• Proficient in accounting software (Adagio) as well as Microsoft Word, Excel and Microsoft Outlook.

OTHER FACTORS

Culture/Language

Respect for and working knowledge of the Tsawout culture is required.

Personal Attributes

The Finance Manager maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality

Our Benefits package includes:

• Medical insurance
• Dental insurance
• Vision insurance
• Long-term disability insurance
• Life insurance

Preference may be given to qualified individuals of First Nation Ancestry.

Apply now and join our team!